How To Use Evernote to Remember Everything - Part 2 of 2

Here's part 2 of our two-part series on Evernote 3 beta. Check it out.
Published: May 27, 2008
Author: Michael E, Callahan
Related OS: Windows

Use Evernote To Remember Everything - Part 2 of 2

by Michael E. Callahan aka Dr. File Finder

Last week, in part one, I looked at some of the basic features of Evernote 3 beta. Evernote lets you bring in data from a wide range of sources including the Internet, photos, and more. It also makes it easy to grab things on-the-fly. You can even draw inside Evernote 3. This week I'm going to look at some of the other cool features including tags, time-lines, to-do lists, and more.

Tags, Time, and Importing

You can use Evernote 3 to store all kinds of information and all that information is indexed to make it easier to find. In addition, you can also create tags to help you organize groups of notes. A note can have multiple tags as well as sub-tags. So, for example, you could have a main tag called Vactions and then have sub-tags like Ireland, Spain, Germany and so on. Another cool feature is that you can drag tags around in the "Organizer Panel" so they're in the order you want. This makes it really easy to put groups of tags together. So, for example, in the screen shot you can see that I put the "SIAF" tags together so it's easy to find all related notes. You can create tags as you go along as well so you're never stuck using a tag that isn't just right. Evernote has a powerful search function so you can easily find any tidbit of information you've filed away. Another cool feature is the Time Band. This runs along the right-hand edge of the program. So, as you add notes your time-line expands. The date each note is created is reflected in the Time Band. So,for example, if you want to change the creation date of a note you can simply drag and drop it to a new place in the Time Band. You can move along the Time Band and see a history of the notes you created each day. Another cool feature of Evernote is the ability to import entire folders and sub-folders. The program lets you import images, text, and HTML. When import a folder you also have the option of having Evernote monitor the folder for future changes. So, for example, I have a folder with pictures of my grandchildren that I imported. When doing so I told Evernote to watch that folder and to automatically import any additions. Another option you have is to delete the files from the folder once they're successfully imported into the program. Slick.

To Do Lists, Email, and More!

While Evernote 3 lets you bring in all kinds of data, it also provides you with ways to enhance your notes. You can, for example, create a bulleted list, an ordered list, change the fonts, align your text, include hyperlinks, and even encrypt text you've selected. This lets you create notes that look clean, crisp, and professional. Another thing you can do is create notes containing a To Do list. This is really handy for whipping up a quick list of things that need to get done. The screen shot shows one of my lists related to woodcarving. You can add new check boxes by simply holding down the ALT key and left-clicking your mouse. And yes, when you've done something on your list you can click inside the check box and it will make a check mark. Pretty cool. Another nice feature of Evernote 3 is the ability to email your notes to friends and family. That means you can share things quickly and easily, even entire notebooks.

Summing It Up!

Evernote 3 (Beta) is a powerful program for helping you to remember all the little things you encounter each day. From addresses, pictures, Web pages, text, drawings, HTML, and more, Evernote 3 is a repository where you can keep everything. It makes it easy to clip information, import it, and drag and drop it. This version is still in beta testing and new features are still being added. For example, you can now save notes as PDF files. So, this is one program you owe it to yourself to try. Check it out, I recommend it.

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About Michael E, Callahan

Michael E. Callahan, known around the world by the trademarked name Dr. File Finder, is regarded as the world's leading expert on shareware. Dr. File Finder works with software programs and developers full-time, and in the average year he evaluates 10,000 programs. Since 1982 he has evaluated over 250,000 software and hardware products. Mr. Callahan began evaluating software online in 1982 and no one has been at it longer. He currently works doing online PR and marketing for software companies, and is the Senior Content Producer for Butterscotch.Com.

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